Nillumbik Lions - Event Coordinator

Event register

System Administrators can nominate an active member as the Event Coordinator. The Event Coordinator then manages that event and its volunteer roster.

Active Events

Date	Event	Event Coordinator	Volunteer requirement	Status	Actions

Archived Events

Restoring an event retains its archived PDF and version history in the Document Register.

Date	Event	Version	Actions

Event

Event title *

Start date *

End date *

Public event start *

Public event end *

Roster earliest start *

Roster latest end *

Location *

Past event locations are remembered automatically. Choose “Add new location…” when needed.

Minimum volunteers required *

This is a planning minimum, not a maximum. Members may continue to volunteer after the minimum is reached.

Status *

Volunteer roles for this event *

Select at least one role. Roles remain available regardless of how many members volunteer, and there is no limit on how many members can choose the same role.

Public description *

Add a new volunteer role (optional)

If entered, this role is added to the reusable role catalogue and selected for this event when you save.

Internal agenda note

Internal coordinator note

Display group

Sort order

Public event Published

Volunteer roster

Manage volunteer roles, invitations and member allocations for this event. Volunteer numbers and roles are not capped; the Event Coordinator will confirm final attendance separately.

Total volunteer hours (from roster)0.00 hours

Sum of recorded start-to-finish times for all non-cancelled volunteers; excludes entries with missing or invalid times. Confirm actual times before archiving.

Total income (AUD)

Total expenditure (AUD)

Available roles

New role

The catalogue is reusable. New roles remain available for future events.

Roster

Member	Status	Role	Start	End	Actions

Invite / add members

Select members

Role for selected members

Requested start time

Requested end time

Defaults to the event roster window. Adjust times to suit the member; times must stay within the event limits.

Nillumbik Lions Club

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